A client got in touch recently with a maddening problem. When he received texts on his iPhone, Messages displayed notifications for messages from everyone…except his wife! Needless to say, this was a problem. Since notifications appeared correctly for other people, it wasn’t related to overall settings. It turned out that he—or someone else, or iOS gremlins—had inadvertently enabled the Hide Alerts switch for the Messages conversation with his wife. To fix it, all he had to do was display the conversation in Messages, tap the i button at the upper right, and disable Hide Alerts. (In the Mac version of Messages, click the Details button and look for the Do Not Disturb checkbox.) It’s a good feature designed to let you mute a chatty group conversation, but it can cause stress if applied to the wrong conversation accidentally.
Dragging files and folders around is core to the Mac experience—drag a file from one folder to another to move it, drag a folder from one drive to another to copy it. But did you know that if you hold down the Option key while dragging a file in the Finder, you’ll get a green + pointer and it will make a copy in the destination? That’s easier than duplicating, moving, and renaming the file. Similarly, if you want to move a large folder from one drive to another, hold down the Command key during the drag to do in one step what would otherwise require copying, trashing, and emptying the Trash. Finally, if you want an alias, hold down the Command and Option keys while dragging, and presto, the original stays put and an alias appears in the destination.
If you’re working on an iPad with a physical keyboard—either a Bluetooth keyboard or an iPad Pro with Apple’s Smart Keyboard—there are quite a few keyboard shortcuts you can use to work faster. Many are what you’d guess if you have Mac experience; for instance, Command-F generally maps to Find. But to see a list of supported keyboard shortcuts in an app, simply press and hold the Command key on the keyboard until an information panel appears. Some apps, like Calendar (shown below), even have multiple pages of shortcuts; swipe to see them all. Not all apps will display the cheat sheet, but most of Apple’s productivity apps do.
When it comes to calendars, we’re mostly concerned with the future. But sometimes you want to travel back in time too, to see when you had that doctor appointment or last went to the gym. If you scroll back in the Calendar app in iOS, you might discover, to your consternation, that after 2 weeks back, the only items in your calendar are old repeating events. What gives? Weirdly, since calendar events consume almost no storage space, iOS lets you select how far back to sync events from your master calendar. Choose a time period in Settings > Calendar > Sync, or to eliminate any possibility of confusion, just select All Events.
File this warning under “unless it’s absolutely necessary.” If you use iCloud Photo Library on your Mac, don’t sign out from iCloud. Also, don’t deselect the iCloud Photo Library checkbox in either the Photos options of the iCloud pane of System Preferences or in the iCloud preferences in Photos itself. Why not? Because, when you re-enable iCloud or iCloud Photo Library, Photos will re-upload all your photos, which could take days. (It’s not really re-uploading all of them, but even just resyncing will take a long time.) Worse, if you don’t have enough space in iCloud for your entire Photos library again, you’ll have to upgrade to a larger plan temporarily, resync, and then downgrade to your previous plan. Apple will refund you the cost of the upgrade, but you’ll have to work with support to get reimbursed. Read more at TidBITS.
If you’re reading this, chances are good that you’re not in elementary school, but it’s still easy to end up with a bunch of numbers you need to calculate. Perhaps you’re trying to total receipts for an expense report, average your kid’s report card grades, or split a restaurant bill. Either way, instead of launching the Calculator app on your iPhone (it’s oddly missing from the iPad), get Siri to do the math for you. For each the above examples, try the following, making sure to speak the decimal point as “point” or “dot.” “What is 113.25 plus 67.29 plus 89.16?” “What is the average of 92 and 96 and 82 and 91?” “What is 235.79 divided by 6?” Siri always shows you the calculation, so you can verify that it heard you correctly, just in case you’re doing this in a loud restaurant.
Here’s one for those who use Apple’s Notes app for storing bits of information. By default, Notes in macOS gives you a single window, with each note listed in a sidebar. But what if you want to see two notes at once? Or keep one always available no matter what else you’re doing? Select the desired notes in the sidebar by Command-clicking them, and then choose Window > Float Selected Notes to open them in their own windows. Or, just double-click them in the sidebar! Then, to make sure one or more of those windows is never obscured by another app, make it active and then choose Window > Float on Top. It’s still a normal window that you can move and resize and close, but no other app will appear over it. See how Safari is the frontmost app below, but the Notes window is on top?
Snazzy shadowed text probably isn’t appropriate for your company’s annual report, but if you’re whipping up a flyer for a birthday party, you might want to jazz up the text. You can do that in most Mac apps that support macOS’s system-level Fonts palette. Select your text, and then bring up the Fonts palette. Generally speaking, such as in Pages and TextEdit, you do that by choosing Format > Font > Show Fonts, though the exact location may vary by app. Then click the shadowed T button toward the right of the toolbar, which activates the next four controls: Shadow Opacity, Shadow Blur, Shadow Offset, and Shadow Angle. Play with each slider and the rotating angle control until you have an effect you like.